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How to Change out a TRS Server or TRS Client computer running TRS11

This article will explain how to replace both a computer acting as a TRS Server and a computer acting as a TRS Client.  These instructions are written for TRS11.

How to replace a computer acting as a TRS Server

1.
  Make a backup of your TRS Database before beginning.  You will not use the backup in these instructions but it is a good idea to have a backup in case something goes wrong.  Here is a link to the Backup Data Sender Manual program you can use to make a backup:

http://www.jmmsoftware.com/Documentation/BackupSender%20Manual.doc

2.  Make sure TRS is not running on any computers in the store.

3.  Copy the database file and settings file from the current TRS Server to a USB memory stick or external hard drive.  You should check to see where your current TRS Database is located.  To do this with Windows XP/Vista/7 on the TRS Server go to Start -> All Programs -> Total Retail Solution 11 -> Database Administrator.  In Windows 8 Open the Start Menu / Start Page then find Database Administrator and open it.  Under server it should say localhost or it should have the computer name of this computer.  Under Path is the path to the database if TRS was installed with the defaults then the database will be located under:

C:\Program Files\TRS11\Data\  (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRS11\Data\   (if running on a 64-bit OS)

However use the path as specified in the Database Administrator.  The database file will be called data1100.fdb.  The other file you see data1100.org is a blank database.

4.  Next you will need to copy the current TRS settings file SMRDBS2.INI to the USB memory stick or external hard drive.  You will need to set the windows operating system to show hidden files and folders.  On all Windows Operating Systems open Control Panel then open Folder Options and then click on the View tab and put a dot next to Show Hidden Files and Folders.  Then click on Apply. 

If running Windows XP or Windows Vista the TRS settings file will be located under:

C:\Documents and Settings\All Users\Application Data\TRS

If running on Windows 7 or Windows 8 the settings file will be located under:

C:\ProgramData\TRS

5.  If  the JMM Email Suite and / or the TRS Quickbooks conduit is installed then those settings files will need to be copied to a USB Memory Stick or external hard drive as well.

The JMM Email Suite settings file is named mail.dfc and will be located at:

C:\Program Files\TRS11\Email Suite\   (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRS11\Email Suite\   (if running on a 64-bit OS)


The TRS Quickbooks conduit file is named TRS_QB.ini and will be located at:

C:\Program Files\TRSQB\   (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRSQB\   (if running on a 64-bit OS)

6.  Once you have the database and settings files all copied you can start installing TRS on the new computer.  Assuming that the computer has never had TRS installed before then follow the directions in the Hardware & Software Installation Guide.  Start on Page 5 titled "Installing on a Server or Stand Alone System".

7.  If this is the only computer in the store running TRS then skip to step 8.  If you have more then one store running TRS then you will need to open TCP Port 3050 in your firewall on the computer that is going to be the server for TRS.  Refer to the manual for your firewall protection software or if using Windows Firewall you can search the internet for instructions.  If you need help with Microsoft Windows Firewall you can also contact the TRS Technical Support line at 408-361-8046 if you have a current support plan.

8.  Once TRS is installed on the server you will need to copy the database and settings files to the new computer.  Start with the database file which is called data1100.fdb.  In a default installation the file should be copied on the new computer to:

C:\Program Files\TRS11\Data\  (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRS11\Data\   (if running on a 64-bit OS)

Once the file has been copied open TRS and make sure that your data shows up.  Go to the Review POS tab (number 9 tab) and click on the arrow that points to the right with the line to jump to the last sale and make sure that it's the last sale you did in TRS before you started these instructions.

9.  Next copy the TRS settings file called smrdbs2.ini to the new computer.  You will need to set the windows operating system to show hidden files and folders.  On all Windows Operating Systems open Control Panel then open Folder Options and then click on the View tab and put a dot next to Show Hidden Files and Folders.  Then click on Apply.

If running Windows XP or Windows Vista copy the TRS settings file to:

C:\Documents and Settings\All Users\Application Data\TRS

If running on Windows 7 or Windows 8 copy the TRS settings file to:

C:\ProgramData\TRS

10.  If the JMM Email Suite was installed on the old computer then you will need to install the JMM Email Suite on the new computer.  Here is a link to a knowledge base article that explains how to install the Email Suite.  The article is for new installations so you can skip the part about calling your Internet Service Provider and once installed you do not need to run it to enter the information as you will be copying over the settings file:

http://www.jmmsoftware.com/kb/6-3.html

Once the emailer is installed copy the mail.dfc file to:

C:\Program Files\TRS11\Email Suite\   (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRS11\Email Suite\   (if running on a 64-bit OS)

11.  If the TRS Quickbooks Conduit was installed on the old computer you will need to install the TRS Quickbooks Conduit on the new computer.  Following is a link to our website where you can download the setup file for the conduit for TRS11:

http://www.jmmsoftware.com/trsqb-v11.htm

Once the conduit is installed copy the TRS_QB.ini file to:

C:\Program Files\TRSQB\   (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRSQB\   (if running on a 64-bit OS)

12.  Lastly if there is any hardware that was attached to the old computer you will need to install the hardware on the new computer.  Hardware Installation instructions can be found on Page 15 of the Hardware & Software Installation Guide.


How to replace a computer acting as a TRS Client

1.
  Make sure TRS is not running on the computer you are replacing.

2.  Next you will need to copy the current TRS settings file SMRDBS2.INI to the USB memory stick or external hard drive.  You will need to set the windows operating system to show hidden files and folders.  On all Windows Operating Systems open Control Panel then open Folder Options and then click on the View tab and put a dot next to Show Hidden Files and Folders.  Then click on Apply. 

If running Windows XP or Windows Vista the TRS settings file will be located under:

C:\Documents and Settings\All Users\Application Data\TRS

If running on Windows 7 or Windows 8 the settings file will be located under:

C:\ProgramData\TRS

3.  If  the JMM Email Suite and / or the TRS Quickbooks conduit is installed then those settings files will need to be copied to a USB Memory Stick or external hard drive as well.

The JMM Email Suite settings file is named mail.dfc and will be located at:

C:\Program Files\TRS11\Email Suite\   (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRS11\Email Suite\   (if running on a 64-bit OS)


The TRS Quickbooks conduit file is named TRS_QB.ini and will be located at:

C:\Program Files\TRSQB\   (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRSQB\   (if running on a 64-bit OS)




4.  Next you will need to know how to setup TRS's Database Administrator when installing TRS on the new client computer.  For now you will need to write down these settings.  To do this with Windows XP/Vista/7 on the TRS Client your are replacing go to Start -> All Programs -> Total Retail Solution 11 -> Database Administrator.  In Windows 8 Open the Start Menu / Start Page then find Database Administrator and open it.  Write down the information under the Server column and under the Path column.

5.  Once you have the database and settings files all copied you can start installing TRS on the new computer.  Assuming that the computer has never had TRS installed before then follow the directions in the Hardware & Software Installation Guide.  Start on Page 11 titled "Installing on a Client for a Networked Installation".  Starting on Page 12 for steps 3, 4 and 5 use the information from Database Administrator that you wrote down in step 4 of these instructions.

6.  Once TRS is installed on the client you will need to copy the TRS settings file to the new computer.  To copy the TRS settings file called smrdbs2.ini to the new computer,  You will need to set the windows operating system to show hidden files and folders.  On all Windows Operating Systems open Control Panel then open Folder Options and then click on the View tab and put a dot next to Show Hidden Files and Folders.  Then click on Apply.

If running Windows XP or Windows Vista copy the TRS settings file to:

C:\Documents and Settings\All Users\Application Data\TRS

If running on Windows 7 or Windows 8 copy the TRS settings file to:

C:\ProgramData\TRS

7.  If the JMM Email Suite was installed on the old computer then you will need to install the JMM Email Suite on the new computer.  Here is a link to a knowledge base article that explains how to install the Email Suite.  The article is for new installations so you can skip the part about calling your Internet Service Provider and once installed you do not need to run it to enter the information as you will be copying over the settings file:

http://www.jmmsoftware.com/kb/6-3.html

Once the emailer is installed copy the mail.dfc file to:

C:\Program Files\TRS11\Email Suite\   (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRS11\Email Suite\   (if running on a 64-bit OS)

8.  If the TRS Quickbooks Conduit was installed on the old computer you will need to install the TRS Quickbooks Conduit on the new computer.  Following is a link to our website where you can download the setup file for the conduit for TRS11:

http://www.jmmsoftware.com/trsqb-v11.htm

Once the conduit is installed copy the TRS_QB.ini file to:

C:\Program Files\TRSQB\   (if running on a 32-bit OS)

or

C:\Program Files (x86)\TRSQB\   (if running on a 64-bit OS)

9.  Lastly if there is any hardware that was attached to the old computer you will need to install the hardware on the new computer.  Hardware Installation instructions can be found on Page 15 of the Hardware & Software Installation Guide.

 


Article Details
Date Created February 03, 2014
Author Robert Pirone
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